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1. Capture
THEMIS begins with capturing and digitising legacy evidence formats. This includes VHS tapes, audio recordings, paper documents, DVDs/CDs, microfiche, and USBs. Each piece of physical media is meticulously converted into a digital format and securely uploaded to the UK sovereign cloud, ensuring the preservation of valuable evidence before it degrades.
2. Host
After digitisation, the evidence is hosted in EBC Group’s state-of-the-art secure UK sovereign data centre. Our robust infrastructure guarantees the protection and integrity of all data, safeguarding it against degradation and loss.
This secure hosting environment ensures that evidence remains intact and readily accessible for future use.
3. Investigate
THEMIS streamlines the investigation process with searchable, retrievable and viewable evidence. THEMIS does this by enabling easy retrieval, organisation, and tagging of digital evidence. Enhanced with metadata, the platform allows for secure and rapid search and retrieval of files. This capability is crucial for preparing evidence for court and facilitating ongoing investigations, ultimately improving the efficiency and effectiveness of law enforcement.
Data Degradation
The risk of data degradation threatens the integrity of evidence. Physical media like VHS and audio tapes deteriorate over time, potentially jeopardising crucial details and raising questions about the validity of evidence in court.
Inefficient Retrieval
Traditional evidence retrieval is a time-consuming process and historic archives of evidence lie in storage, unreviewed and in a perishable format. Locating specific files can involve manually sifting through archives; delaying investigations and hindering potential case resolutions.
Security Vulnerabilities
Sharing legacy evidence through traditional methods like postal mail or unsecured file transfers creates inherent vulnerabilities and exposes sensitive data to potential breaches. This not only compromises investigations but also undermines public confidence in law enforcement's ability to safeguard vital information.
Financial Costs
Physical evidence storage is expensive. Police forces require dedicated physical space to house bulky outdated formats. Maintaining this storage infrastructure incurs significant ongoing costs for facilities management.
Safeguarding Data
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Enhanced Security and Compliance: Data security is paramount. THEMIS addresses these concerns by adhering to rigorous data protection standards, holding national accreditation (Police Digital Services) and a robust security framework, aligned to the National Cyber Security Centre (NCSC):
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Advanced Encryption: Data is encrypted at rest and in transit using industry-standard algorithms, ensuring the highest level of confidentiality and protection from unauthorised access.
- Unbreakable Chain of Custody: Every interaction with evidence is meticulously tracked and documented within the system, maintaining a complete and auditable chain of custody. This ensures the traceability of evidence and strengthens its admissibility in court.
Enhanced Public Trust
- Reduces Risk of Evidence Loss: Physical evidence degrades over time, but THEMIS digitises it, eliminating the risk of permanent information loss.
- Supports Victim and Witness Experience: Faster case resolution through quicker evidence retrieval with THEMIS minimises the emotional toll on victims and witnesses.
- Enhances Transparency in Evidence Handling: THEMIS fosters public trust by ensuring transparent and accountable evidence handling practices.
Streamlined Efficiency and Productivity
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Instantaneous Retrieval: Investigators can access any piece of evidence, including previously inaccessible formats like VHS recordings, within seconds.
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Seamless Integration: THEMIS allows for the seamless attachment of scanned documents and notes to digital evidence files.
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Improved Investigative Efficiency: Faster retrieval and advanced search capabilities within THEMIS empower investigators to uncover hidden patterns and connections in evidence that might be missed with traditional methods.
Positive Criminal Justice Outcomes
- Empowering CPS Decisions: Faster and more thorough investigations facilitated by THEMIS can lead to the identification of additional evidence, such as material in support of bad character applications or additional historic charges.
- Faster Case Progression: Rapid evidence retrieval significantly reduces delays associated with traditional evidence management practices.
- Improved Conviction Rates: Stronger cases built on readily available and easily analysed digital evidence can potentially lead to improved conviction rates.
1. Legacy Evidence Digitisation:
Digitises all types of legacy evidence, preserving valuable information.
2. Robust Chain of Custody:
Ensures the integrity of evidence with strong protocols and procedures.
3. Tailored Solutions:
Offers customisable solutions to meet the specific needs of police forces.
4. Flexible Payment Options:
Mitigates upfront and ongoing costs with extended payment terms.
5. Strong Partnership:
Committed to collaboration, research and innovation.
6. Scalability and Experience:
Supports national-level deployments with extensive expertise.
7. Data Security and Privacy:
Prioritises robust data protection measures.
8. Efficiency Gains:
Reduces storage costs and streamlines processes for increased efficiency.
